Purchase order software built for hotels
Replace email approvals and spreadsheets with a clear workflow for hotel departments, HODs, and the Accounts team. Track purchase requests, approvals, suppliers, invoices and payments in one place with a full audit trail.
The problem
Hotels run dozens of small purchases every week across F&B, housekeeping, maintenance and front office. Requests get lost in email, HODs approve without seeing the budget, invoices arrive without matching purchase orders, and Accounts spends hours chasing paperwork at month-end.
How Purchase Order Hub helps
Departments raise purchase requests in a structured form. HODs approve against live department budgets. Approved orders go to suppliers with a clean PO. Invoices are matched to orders, payments are tracked, and every step is recorded for audit.
What you get
Separate budgets and approvers per department such as F&B, housekeeping, maintenance and front office.
Heads of Department review and approve requests against live remaining budget before anything is ordered.
Accounts team sees every approved PO, invoice and payment without chasing email threads.
Keep supplier details, contacts and order history in one place across all properties.
Match supplier invoices to purchase orders and record payment status against each order.
Every approval, edit and status change is logged with user and timestamp for internal and external audits.