A simple alternative to Excel purchase orders and email approvals
Excel PO templates and email threads work until your team grows. Purchase Order Hub gives you the same simplicity in a structured workflow with approvals, budgets, suppliers and an audit trail.
The problem with Excel and email
Excel files get duplicated and lose version control. Email approvals are slow, easy to miss, and impossible to audit. Budgets drift because nobody sees the live remaining amount before approving.
How Purchase Order Hub helps
Requests are raised in a structured form, routed to the right approver, checked against the live department budget, and stored with all linked supplier, invoice and payment records.
What you get
No more free-text emails. Requesters fill a clear form with items, supplier and department.
Approvers see remaining budget impact in real time before approving.
One central place for supplier details, contacts and order history.
Match supplier invoices to purchase orders and record payment status.
Every approval, edit and status change is logged with user and timestamp.
HODs and managers can approve from phone without opening Excel files.