Purchase orders. Approvals. Budgets.One place.
Create purchase orders, manage approvals, track budgets, suppliers and invoices from one simple platform.
14-day free trial • No credit card required
- Purchase Orders
- Approvals
- Budgets
- Suppliers
- Invoices
- Reporting
Still managing purchase orders through email and spreadsheets?
Purchase Order Hub brings the process together — one workflow from request to payment.
See the productRequests sit in inboxes and nobody knows who is holding them up.
Departments commit spend before finance sees the numbers.
Purchase orders, invoices and supplier details live in separate systems.
From request to payment, in one record
Create and track purchase orders through approval, delivery and payment. Every order keeps its own history, attachments and comments.
- Statuses including Sent, Approved, Rejected, Invoice Received and Paid
- Line items, taxes and totals calculated for you
- Send orders to suppliers by email as PDF
Everyone knows who approves next
Requests move between Requesters, Heads of Department, Accounts and GM / Admin according to the roles configured for your organisation.
- Role-based routing and permissions
- Approve or reject with a recorded reason
- Full audit trail of who decided what, and when
Spend measured against the budget
Set budgets per department and period, and see committed spend against what remains before the next order is approved.
- Departmental budgets by period
- Committed and remaining spend at a glance
- Budget alerts as thresholds are reached
One supplier record behind every order
Keep supplier contacts and details in one place, link them to purchase orders and review spend by supplier. Connect Xero to sync supplier records with your accounting system.
- Supplier records with contacts and details
- Supplier spend overview
- Two-way Xero supplier sync
Match invoices back to the order
Invoices are assigned to the purchase order they belong to, so variances are visible and payment status stays connected to purchasing.
- Match invoices to purchase orders
- Variance visibility against ordered values
- Payment status on the order itself
Built around the way your organisation actually works.
Raises the purchase request with items, supplier and department.
Checks the request against the department's needs and budget.
Reviews cost, supplier and invoice matching.
Gives the final approval before the order is sent.
Know where the money is going.
See purchase activity, approvals, departmental spending and outstanding orders from one dashboard.
Built for organisations with multiple departments.
Rooms, food & beverage, maintenance and administration all order separately — but the budget is shared. Departmental purchasing with central approval keeps that under control.
When several teams buy from the same suppliers, one purchasing record avoids duplicate orders and lost approvals.
Invoices arrive without context. Matching them to the purchase order that authorised the spend removes the reconciliation guesswork.
Operational purchases need to move quickly without losing the paper trail — requests, approvals and supplier orders in one flow.
Email approvals stop working once headcount grows. Role-based routing scales without adding administration.
Connect purchasing with your accounting workflow.
Purchase Order Hub connects to Xero. Suppliers can be synced both ways and accounting records can be brought into the purchasing workflow, so approved purchasing and your accounts stay aligned. What is available depends on the permissions you grant when connecting.
Ask about integrationsYour purchasing data deserves serious protection.
Purchasing data includes supplier terms, prices and approvals. Purchase Order Hub is built so each organisation's data stays isolated and every action is accountable.
Explore SecurityRow level security keeps each organisation's records separate at database level.
Permissions follow the role — Requester, HOD, Accounts, GM, Admin.
Traffic between your browser and the platform is encrypted.
MFA is supported for accounts that require it.
Approvals and key changes are recorded with user and timestamp.
Built to support GDPR obligations, with a data processing page available.
Simple pricing that grows with your organisation.
Start with a free 14-day trial. Cancel anytime.
Small hotels, restaurants, healthcare clinics, care homes, offices, small businesses
- Up to 5 users
- 150 Purchase Orders / month
- Supplier Management
- Department Budgets
- Invoices
- Supplier Spend
- Excel Export
- Supplier & Budget Import
- Better Notifications
- Email Support
Medium businesses, multi-department organisations, hotel groups, healthcare organisations, education providers, multi-site businesses
- Up to 25 users
- Unlimited Purchase Orders
- Everything in Team
- Payments
- Advanced Reporting
- Role-Based Permissions
- Department Controls
- Role Preview
- Stronger Finance Controls
- Priority Support
- Multi-Factor Authentication (MFA)
Hotel groups, healthcare groups, multi-site businesses, enterprise organisations
- Unlimited Users
- Unlimited Purchase Orders
- Multi-Site Support
- Multiple Organisations
- Central Owner Dashboard
- Group Reporting
- SSO Ready
- Dedicated Onboarding
- Enterprise Support
- Custom Integrations
14-Day Free Trial · No Credit Card Required
Payment only required when you choose to upgrade.
Currency conversion is indicative. Final billing currency will be confirmed at checkout.
| Feature | Team | Business | Enterprise |
|---|---|---|---|
| Purchase Orders | 150 / month | Unlimited | Unlimited |
| Supplier Management | |||
| Department Budgets | |||
| Invoice Tracking | |||
| Supplier Spend | |||
| Excel Export | |||
| Multi-language Interface | |||
| Multi-Factor Authentication (MFA) | |||
| Supplier Import | |||
| Budget Import | |||
| Better Notifications | |||
| Email Support | |||
| Payment Tracking | |||
| Advanced Reporting | |||
| Role-based Permissions | Limited | ||
| Department Controls | Limited | ||
| Role Preview | |||
| Priority Support | |||
| Multi-site Support | |||
| Custom Onboarding | |||
| Enterprise Support |
Enterprise Ready
Frequently asked questions
Ready to simplify purchasing?
Bring purchase orders, approvals, budgets and supplier management into one place.